Catering Software

Automation of processes

Industry-specific software for catering businesses enables the automation of many time-consuming tasks such as order management, staff planning and billing. Performing these tasks with the help of a customized software solution is clearly faster and more error-free than “by hand” with standard Office programs.

Efficient meal planning

Canteens, canteen kitchens and catering companies can create their menus easily and flexibly in a short space of time by using appropriate industry software. In many cases, specifications can be stored in the software and templates for events etc. can be created. Calendar-based organization refers to a system for the efficient planning and management of menus over a longer period of time and enables a high degree of flexibility in the daily cooking process.

Improved order entry

Digital menu recording and ordering systems facilitate communication with customers and optimize the ordering process. Definable order deadlines and reordering options also improve planning for the catering business.

Precise calculation

Advanced costing functions enable precise calculation of costs per dish. These functions include, for example, current cost of sales, contribution margin and profit analyses per recipe. This helps with pricing and optimizing the use of goods.

Efficient warehouse management

Industry software for catering businesses can support inventory management and enable automated reordering of food. This leads to optimized stock management while at the same time reducing food waste due to overstocking.

Purchasing optimization

By integrating supplier interfaces, purchasing quantities can be calculated based on customer-specific conditions and ordered directly, resulting in cost savings.

Professional menu presentation

The software enables appealing and informative presentations of menus, which increases customers' perception of quality. Industry software in this area often offers ready-made, professionally designed templates that can be easily and simply adapted to your own corporate design. Digital menu boards allow the integration of images, videos and animated effects that capture customers' attention and whet their appetite. Spontaneous changes to daily menus and menu plans can be made in real time, ensuring that the offers are up-to-date and relevant.

Allergen labeling and nutritional information

Automatic labeling of allergens, additives and nutritional values increases transparency for customers and legal certainty. Nutritional values can usually be calculated automatically for recipes and menus and clearly displayed per portion and per 100g.

Improved customer management

Integrated CRM functions enable better management of customer data and customer preferences, which contributes to a personalized service. Some systems allow the direct integration of customer feedback, which enables continuous service improvement.

Cloud-based solutions

The use of cloud technology enables access to data from different locations and facilitates collaboration between employees and branches. This is particularly important and beneficial for system catering and food delivery services.

Modular systems

Many software solutions offer modular structures that allow you to use only the functions you need and expand them as required. This makes the software adaptable to growing companies.

Comprehensive reporting

The software generates detailed reports on sales figures, customer behavior and operational key figures, enabling well-founded business decisions. This data is crucial for optimizing operations and controlling costs. By analyzing customer orders and preferences, patterns in purchasing behavior can be identified. Many systems offer graphical representations of the data, such as charts and dashboards, which make it easier to quickly grasp and interpret complex information.

Trend analyses

Emerging consumer trends can be identified by analyzing past sales data. This enables companies to proactively adapt their offering and adjust to changes in the market at an early stage. Historical data helps to identify seasonal patterns. Companies can use this information to adjust their menu offerings seasonally and plan stock levels accordingly. By comparing their own data with industry-specific benchmarks, companies can better understand their position in the market and take strategic measures to remain competitive. The findings from trend analyses not only support short-term decisions, but also the long-term strategic orientation of the company.

Flexibility

• Focus on dishes that are easy to transport
• Adaptability to changing customer requirements and order volumes

Logistics

• Need an efficient ordering and delivery system
• Transport vehicles and personnel for delivery

Packaging

• Special packaging material and transport boxes
Focus on heat retention and cooling solutions for transportation

Legal requirements

• Only need a trade license, no restaurant license
• HACCP concept for food safety

Online presence

• Own website with ordering function
• Digital menu and online marketing

Standardization

All processes, from recipes to preparation and service, are precisely specified and standardized. This ensures consistent quality, consistency and portion sizes in all branches. Menus can be managed centrally for all branches. Cloud-based POS systems are also often used here for immediate updates.

Uniform appearance

System catering businesses are characterized by an identical corporate identity, centrally controlled marketing measures and uniform furnishing concepts. In addition, uniform standards are set for service and guest care. As a rule, uniform training courses are held for employees at all locations. This ensures consistent communication in the style of the brand.

Efficiency and speed

Centralized purchasing processes generally lead to a better cost overview. Standardized dishes contribute to a high level of calculability of food costs. At the same time, standardized dishes promote efficient warehousing and inventory management. Standardized processes also mean that meals can be prepared quickly and in large quantities, resulting in shorter waiting times for customers.

Multiplication

The concept is designed to be easily replicated, often through franchising or branch systems. There is a uniform brand image, i.e. all stores present themselves with a consistent appearance. Advertising and promotion are managed and implemented centrally. By duplicating the concept, synergies can be exploited in areas such as purchasing, marketing and process optimization. In addition, a standardized concept allows rapid expansion into new markets or regions.