What is meant by Invoice printing?
The term "invoice printing" refers to the process of generating and printing invoices. This process can include both physical print jobs for paper documents and electronic outputs for digital invoices. Invoice printing is a key part of the billing process and allows companies to create and distribute invoices in a standardized format.
Typical software functions in the area of "invoice printing" include:
- Invoice Creation: Generating invoices based on stored transaction data, including automatic calculation of amounts, taxes, and discounts.
- Formatting and Layout: Designing the invoice in the correct format, including the placement of company logo, addresses, invoice details, and payment information.
- Print Preparation: Creating print templates used for either paper printing or generating PDF files for electronic distribution.
- Batch Printing: The ability to print multiple invoices at once to reduce administrative effort and increase efficiency.
- Printer Management: Selecting and configuring printers used for physical invoice printing.
- Email Dispatch: Automated email function to send invoices as PDF attachments to the relevant recipients.
- Archiving: Storing printed and electronic invoices for later reference and audit purposes.