Projektron BCS – BCS stands for Business Coordination Software.
Comprehensive functions – individual customizing – reliable technology
The web-based software Projektron BCS combines comprehensive functions for project management and ERP in a single solution and supports companies in the efficient planning, control and evaluation of their projects and resources. Whether in project planning, coordination or analysis after completion – Projektron BCS enables you to control all project phases easily and effectively and to always keep control over project progress, expenses and material costs.
With its ERP functions, the software also covers other core areas of the company: from resource and financial management to billing. The integrated e-billing function of Projektron BCS meets legal requirements and ensures that invoices can be created, sent and archived digitally.
Projektron BCS is completely web-based and does not require any client-side installation. All project participants can access the project data securely and independently of location using common browsers. Thanks to its modular structure and flexible rights management, the software can be customized to meet the specific requirements and challenges of different departments. The user-friendly interface and seamless integration of project and ERP functions promote collaboration and communication within the team and ensure smooth operations in your company.
Project management functions in Projektron BCS
Single and multi-project management
Projektron BCS provides you with the basis for strategic and operational individual and multi-project management.
- Multi-project controlling
- Project portfolio evaluations
- Cross-project milestones
- Project groups and categories
- Resource planning for project groups
Project preparation
- Determining strategic importance
- Software-supported target definition
- Project environment analysis
- Risk management
- Stakeholder identification and management
- Risk management
- Opportunity management
- Ideas management
- Project proposal
Project planning
- Planning assistants for various project management methods
- Flexibly adaptable templates
- Work packages, tasks and milestones
- Work breakdown structure (WBS)
- Critical path
- System-supported cost calculation and resource planning
- Time planning with interactive Gantt chart and automatic optimization
- Resource accuracy Scheduling
- Planning and managing material costs
- Automatic personnel cost calculation
- Project planning in intervals: orders, resource planning and material cost planning
- Comparable planning statuses
Project execution
- Flexible evaluation dimensions
- Resource planning
- Project calendar
- Kanban board for visual task planning
- A wide range of tools for internal and external project communication
- Change requests
- Project-related time tracking
- Project documentation is clear and centralized directly in the project
Project controlling
- Dashboards with profile pictures and comments
- Flexible and multiple evaluation dimensions with maximum depth of detail
- Multidimensional task evaluation with the interactive sunburst diagram
- Earned value analysis
- Predicted budget overruns: Recognize the need for change at an early stage
- Target/actual comparisons
- Subsequent plan changes and history
- Milestone trend analysis
- Generate and send project reports automatically
Resource management
- Capacity alignment for realistic planning
- Personnel resources: Utilization analyses and forecasts
- Resource controlling reports
- Material resource management
- Skill management
- Capacity alignment
- Vacation management
- Material resources
- Wage surcharges
- Travel expense accounting
- Evaluations for groups of people
- Flexible project organization structures (line, matrix, etc.)
Multi-project management
- Graphical multi-project controlling with cost overview and status information
- Flexible structuring with programs and project categories
- Project portfolio evaluations: compare projects and programs according to complexity and benefit
- Resource planning for project groups
- Cross-project milestones
- Multi-project board structured by status, priority or project category
Project portfolio management
- Capture project ideas and transfer them to a checklist-supported process for review
- Visualize strategic importance for project proposals
- Create project portfolios and compare them based on various criteria and metrics
- Individual project index for calculating the strategic importance of projects
- Interactive project portfolio diagram for visualizing and evaluating the strategic importance of your projects
- Display of resource utilization of teams in different portfolios and projects
- Strategic importance of projects displayed transparently and in an easy-to-understand way
ERP functions in Projektron BCS
Time tracking
- Ergonomic booking screens: Intuitive time tracking by employees.
- Four time-recording options: individual, weekly, daily bookings and stopwatch.
- Settlement of working hours: seamless settlement of expenses via BCS.
- Project time tracking: control of processing status and remaining expenses.
- Working hours models: individual adjustment, e.g. TVöD.
- Time tracking evaluation: graphical representations and reports.
- Mobile time tracking: booking on the go, offline and online
Ticket system
- Relief of the hotline through digital ticket system
- Transparent service quality through clear presentation of response times
- Internal tickets for change requests and to-do lists
- E-mail notifications with comment function
- Prioritization through ticket assignment and categorization
- Kanban board for visualizing ticket status
- Time tracking directly on the ticket for billing
- Link to Scrum elements (e.g. user stories)
- Individual evaluations with tables and diagrams
- Effective ticket search and linking using keywords and filters
Applicant and personnel management
- Applicant management: Recording and selecting applications, organizing interviews and contract documents
- Onboarding: Creating an individual process and transferring applicant files to employee files
- Central employee data: Managing master data, working time models and skills for resource planning
- Analytics: Graphical representation of personnel data to analyze the personnel structure
- Vacation management: Approval workflow and substitute arrangements
- Payroll accounting: Time tracking and integration with DATEV
- Offboarding: Smooth separation of outgoing employees with process design in BCS
Quotation creation
- Templates: Use your CI design and templates for quotations and cover letters
- Data transfer: Transfer project data and select the recipient directly from the CRM
- Quotation assistant: Assign auditors, set resubmissions and notify by email
- Approval process: View, release or return quotations for revision
- International: Calculate quotations in foreign currencies, including specific prices and tax rates
Invoicing
- Resource-related and fixed-price invoices: Directly from projects with multiple currencies
- Electronic invoicing: XRechnung & ZUGFeRD
- QR invoices
- Terms of payment: Cash discount rules, payment term control with traffic lights
- Automated invoice delivery: E-mail with invoice and receipts
- Invoice templates: Individually customizable templates and invoice generator
- Dunning process: Automated dunning actions
- International billing: multi-currency capability, automatic conversion, customizable tax rate
Reporting and reporting
- Standard reports: project preparation, progress, status and cost reports, expense reports, payroll accounting, expense reports
- Report orders: automated report generation with e-mail delivery to specific recipients
- Custom reports: customize content, layout, and design using BIRT report designer
- Common file formats: Various export options for reports
Customer Relationship Management (CRM)
- Customer database: Centralized management of customer data, including contact history
- Transparent communication: Traceable interactions through automatic e-mail import
- Circulars: Digital circulars for project communication, newsletters or campaigns
- Forecasts: Sales forecasts and acquisition probabilities
- Customer login: Independent information retrieval over the course of the project
- Traffic light system: Recognizes the need for action and chances of closing a deal
- Telephone system connection: CTI interface for direct call integration and customer file
Document management (DMS)
- Central access: All relevant documents are stored centrally and can be accessed at any time
- Easy administration: Uniform filing structure for better organization
- Document upload: Upload documents via drag and drop and assign them to tasks or projects
- Workflow integration: Seamless integration into work and approval processes
- Automatic versioning: Clear version management and editing history
- Full-text search: Search PDFs and Office documents for relevant text passages
- Security: Rights management for secure document editing and deletion
Expense management
- Wizards: Intuitive entry of expenses using a wizard in BCS
- International expense management: Country-specific expense rates and automatic currency conversion
- Approval workflow: Automation of the entire expense process, from entry to settlement
- Templates and favorites: Time-saving templates and favorites for recurring expenses
- Mobile data entry: Enter expenses and receipts while on the go using the BCS app, even offline
Teamwork with collaboration tools
- Personal overview: Customize your dashboard with drag and drop for a tailored view
- Calendar: Efficient appointment management with automatic appointment coordination
- Topic and agenda planning: Creation of meeting agendas and automated protocol creation
- Standardized workflows: Structure and coordinate teamwork with standardized and customizable processes
- Resubmissions: Delegate tasks and set reminders
- User messages: Quick communication with messages to other users
- Multilingual: User interface available in ten languages
Inventory and contract management
- Contract generator: Create contracts with the assistant according to your individual requirements
- Workflow integration: Seamless integration of contracts into work and approval processes
- Deadline monitoring: Automatic notifications for important contract deadlines
- Document upload: Easy drag-and-drop upload of contract documents
- Contract linking: Linking contracts with offers, invoices or other documents
- Contract assignment: Assignment of contracts to partners, service providers or customers
- Inventory management: Assigning contracts to inventory items and resource management for projects
Process management and process automation
- Modeling processes according to the international BPMN 2.0 specification
- Automation: Automation of BCS objects such as appointments, tickets and e-mails
- Defining workflows: Defining processing sequences, response times and target times
- Traffic light function: Visualization of urgency and time management
- Checklists and templates: Structuring workflows with checklists and saving them as templates
Quality management
- Checklists and templates: Preventing errors with standardized checklists and templates for projects, tasks and processes
- Wiki integration: Using external and internal wikis to document and link processes and knowledge
- Evaluations: Monitor the effectiveness of quality measures with flexible evaluation options, e.g. for response times and error rates
- Documentation: Document experiences and project progress to enable continuous improvements and well-founded process analyses
Methods and process models in Projektron BCS
IPMA/GPM
- Target definition: Forms for easily defining primary and secondary objectives
- Project environment analysis: Support through graphical overviews
- Stakeholder management: Planning of communication strategies
- Risk management: Support from BCS throughout the entire project
- Work breakdown structure: Visualization of the plan in a graphical or tree view
- Time and resource planning: Conflicts and bottlenecks are identified
- Reporting: Quickly and directly generate project reports
- Multi-project overview: Central overview of all projects
PRINCE2
- PRINCE2 assistant: Support in all project management phases
- Quality register: Recording of criteria and responsibilities for testing
- Tolerance limits: Definition and monitoring of project values
- Project phases: Creating a schedule and individual color scheme
- Resource management: Reservation of employee capacities for projects
- Change management: Management of releases and changes
- Business case: Export of reports from BCS
- Project roles: Display of roles as an organizational chart
- Graphical network plan: Visualization of dependencies between products
Scrum
- Task overview: Effective Daily Scrum with customizable overview and graphical display in the burndown chart
- Digital Scrum Board: Drag-and-drop control for activities
- Product Backlog & User Stories: Structuring and refinement of requirements
- Sprint Planning: Consideration of team velocity and story points
- Sprint Backlog: Drag-and-drop of user stories
- Scrum assistants: Support for Scrum projects
- Resource management: Capacity reservation for sprints
- Sprint calendar: Automatic creation of Scrum meetings
- Time tracking: Booking of expenses on user stories
- Ticket system: Integration of tickets in user stories and backlogs
Kanban board
- Visual project management: Kanban board for visualizing processing statuses and organizing tasks
- Kanban view: Compact overview of tasks, priority and processing team in the dashboard
- Easy handling: Drag and drop to change the processing status and responsibility
- Team planning: Quick assignment of tasks via drag and drop
- Customizable board: Define processing status and swim lanes for different priorities
- Kanban and Scrum: Use of the board as a Scrum or Scrumban board
- WIP limits: Define limits for tasks to avoid overloading the team
HERMES
- Configuration of standard scenarios: Create templates for specific HERMES projects with a wizard in BCS
- Milestones as quality gates: Define phases and milestones for quality assurance in the course of the project
- Quality management: Use workflows and checklists to support and ensure project quality
- HERMES and Scrum: Combine HERMES with Scrum for agile development processes in Projektron BCS
- Unified role model: Specify project roles and define the rights for each role
PMflex
- lifecycle support: Accompany projects from initiation to completion with functions for target definition, risk management and resource management
- Risk management & process optimization: Identify and minimize risks and continuously improve processes
- Documentation & collaborative tools: Use centrally stored documents and reusable templates for team collaboration
- Resource & role planning: Dynamic resource allocation and precise role distribution.
- Tailoring & customizing: Adapt project methods to different project classes and save plannings as templates to standardize processes
- Reporting & communication: Create project reports and status updates with a single click
- Agile Integration: Integrate agile methods such as Scrum and Kanban
PM²
- Roles & Responsibilities: Define PM² roles with clear access rights and responsibilities
- Resource Planning: Control resource capacities according to PM² guidelines for optimal utilization
- Stakeholder Management: Use stakeholder registers and communication plans to systematically manage expectations and influencing factors
- Life cycle phases: Guide projects through all PM² phases for seamless process monitoring
- Tailoring: Flexibly adapt projects to your organization with PM²-compliant templates and wizards
- Portfolio & Programs: Prioritize projects according to strategic criteria and manage programs comprehensively
- Agile Integration: Combine agile and classic PM² methods for flexible project execution
- Compliance: Ensure data protection and compliance with detailed access controls
Automotive SPICE
- Process Definition and Assessment: Define and evaluate all necessary processes according to the Automotive SPICE standards for software development and system integration
- Maturity Model: Use the SPICE maturity model to continuously improve your development processes
- Risk Management: Identify and systematically mitigate risks to ensure the quality and efficiency of your projects
- Quality management: Integrate quality management processes to meet Automotive SPICE requirements and optimize development standards
- Documentation and traceability: Ensure that all development and testing processes are documented in a traceable manner to meet Automotive SPICE compliance requirements
- Automated reporting: Use integrated tools to generate reports and status updates in accordance with SPICE guidelines
PMI/PMBOK
- process groups and knowledge areas: Support all five process groups (initiation, planning, execution, monitoring and closing) and integrate the 10 knowledge areas of the PMBOK® Guide to effectively manage projects
- Resource planning and management: Plan and monitor resources in accordance with PMI guidelines to maximize utilization and efficiency
- Project structuring and milestones: Define and monitor project phases and milestones with a clear focus on quality and time management
- Risk management: Identify, assess and mitigate risks through systematic processes and regular reviews
- Integrated reporting: Create regular project reports and status updates based on PMBOK guidelines
- Stakeholder Management: Manage stakeholders with detailed communication plans and use stakeholder registers for targeted information control.
- PMI Agile Method Integration: Combine agile methods such as Scrum and Kanban with the classic PMI approaches for flexible and iterative project implementation.
V-Modell
- Systematic phase planning: Follow the V-model phases such as requirements definition, system design and test planning, and integrate them efficiently into your project plan
- Waterfall model and iterations: Combine the structured approach of the V-model with iterative approaches for flexible adjustments and improvements
- Requirements management: Manage requirements and their tests in detail using the requirements management module and synchronize them with the development phase
- Test management: Plan, control and document test phases and activities in accordance with the V-Modell specifications
- Documentation and traceability: Create seamless documentation and keep track of all changes to ensure that all requirements are met
- Quality assurance: Ensure that the quality requirements of the V-Modell are adhered to by means of system-controlled processes and regular reviews
- Risk management: Identify and control risks through early analysis and continuous monitoring throughout the entire lifecycle
- Integration of agile and classic procedures: Offer a hybrid way of working that combines agile methods and the V-Modell in order to be able to react flexibly to dynamic requirements
Rights management
- Company-specific rights concept
- Fast assignment and intuitive configuration of rights
- Targeted assignment of rights
- Access for external parties
Customizing
Projektron BCS can be precisely adapted to your company-specific requirements. The possible customizations range from the scope of the functionalities to the business logic and from the corporate language to the corporate design.
Interfaces
- Jira: Integration of Jira data for project management, evaluation and invoicing
- Import/export module: flexible data exchange with almost any system
- Confluence and wiki software: linking BCS with wiki systems for context-related information provision
- Version management: automatic import of changes from Subversion repositories
- Protocols and exchange formats: standardized formats for e-mail servers, document management and calendars
- Time tracking via app: Track working hours for projects and tasks via the BCS app
- User management and authentication: Integration of LDAP, Kerberos, OAuth 2.0, OpenID Connect, TOTP for authentication and rights management
- Microsoft: Integration with Microsoft 365, Dynamics 365 Business Central, Exchange, SharePoint and Office applications
- SAP: flexible interfaces for integration with SAP systems
- Telephone systems (CTI): connect BCS to telephone systems via TeamCall Telephony Access
- Reporting tools: connect to tools such as Eclipse BIRT for customized reporting
- Web service: flexible data integration via SOAP web services
- Time tracking terminals: automated import of data from time tracking terminals
- DATEV: Easy transfer of invoice and cash data to tax advisors
