Findentity
Modular, expandable software for document, customer, task and dictation managementVersion: 2024
Version: 2024
Future-proof office management - that's exactly what Findentity offers you. Modular in design, the software can be conveniently adapted to the requirements of your company or organization. The basic module (Findentity) of the software includes powerful data management and professional user management. You can easily create profiles for customers, clients, files, books and any objects. A universal interface is available so that you can synchronize data with third-party programs - e.g. SAP, MS Office, DATEV, law firm software such as RA-Micro, AnNoText, and others, medical software such as CGM M1, MediStar, and others.
Findentity can be used in almost all industries, such as law firms, medical practices, hospitals, architectural offices, administration, government agencies, etc. The numerous configuration options allow Findentity to be adapted to your specific needs.
With the Findentity "Office" module, you can process electronic files, incoming and outgoing mail, and much more. You get the digital dictation system with the Findentity module "Dictate". File search, inventory etc. via barcode or RFID are possible with the Findentity module "Find".
You can use individual modules or combine several for a complete solution.
Findentity's Office module is the powerful tool for processing incoming and outgoing mail, e-mails, documents, mail in the beA (special electronic attorney mailbox) and plans, etc. All office tasks such as word processing, mail processing, customer and task management, dictation, approval, file management can be mapped. Also integrated is Workflow, the central tool for processing tasks and activities. It offers you a comprehensive control of business processes in all branches, an organization management especially in the areas: mail, appointments, deadlines, tasks, documentation of customer and client contacts as well as time and cost recording. Also included is the Webakte tool for DSGVO-compliant electronic document exchange.
Findentity Dictate is the professional dictation management system with optional Dragon speech recognition integration. You dictate directly into the PC or with mobile dictation devices or the smartphone with the Findentity Mobile Dictate app for iOS and Android. Findentity Dictate always gives you an overview of all dictations and ensures smooth editing.
Dictation thought differently: digital dictations are not only retrievable via a general dictation list, as is usually the case, but can be stored directly in an individually customizable customer, client, patient file. In addition, it is easy and intuitive to use, having been developed in the demanding practice environment of law firms, courts and clinics. Optimal functionality is the top priority. Efficiency is increased enormously and stress is minimized.
Use of all professional dictation and playback devices from GRUNDIG, OLYMPUS, PHILIPS and others - also parallel - possible
Central dictation device management and configuration incl. firmware updates
Transfer of dictations from mobile handheld dictation device, transfer of parameters
Import of dictations from e-mails (Outlook) from own and external mailboxes possible, transfer of parameters, optimal integration of Findentity Mobile Dictate
Transfer to external transcription service
Dictation directly in the file, optionally in continuous mode to the file identified by RFID / barcode (additional module Ident required)
Query of dictation parameters before dictation start, after dictation end or in dictation list adjustable
Recording of dictation time and working time
Playback control with foot switch, mouse or keyboard
Assignment of parameters/metadata for a dictation, e.g. dictation type, priority, accompanying note
Graphical display of dictation volume by number, dictation time, dictators, transcriptionists, workgroups
Voice-recognized text can be copied to the clipboard without having to open the linked document
Creation of work groups / writing pools
Conversion of completed dictations into very small space-saving format
Encryption and decryption (AES 256-bit) of dictations with password entry or stored password possible
Synchronization of user management with your Active Directory (AD)
Interface to front-end speech recognition and Findentity back-end speech recognition for Dragon Professional, Dragon Legal or Dragon Medical Practice Edition (Dragon licenses have to be purchased additionally.)
Dragon Speech Recognition
As a Value Added Reseller (VAR) and Nuance Certified Solutions Partner, Thax Software offers these speech recognition software products:
DPG, DLG and DMPE can also be integrated with our Findentity Dictate dictation system as both front-end speech recognition and back-end speech recognition.
The Find module is the add-on solution for linking objects to the digital file. Find and inventory e.g. files, fixed assets, books, batch records, furniture, papers, goods, and other objects at the push of a button with the additional module Find.
The objects are marked with transponders - battery-free, paper-flat transmitters. For example, at each workstation, room entrance, or shelf, there is an RFID reader that recognizes the transponders of incoming objects and thus stores their location. If an object is moved to another location, it is read again at the reader there. It is also possible to capture entire stacks of files marked with transponders at the same time. Depending on requirements, stationary or mobile RFID readers are used, as well as barcode technology as an alternative.
Create your own Local Positioning System (LPS). Findentity uses state-of-the-art radio frequency identification (RFID) for this purpose.
Identification technologies such as radio frequency identification (RFID) and barcodes open up completely new dimensions in transaction processing, office organization, inventory, tracking and person recognition. Findentity optionally integrates these technologies for faster and more secure processing, e.g. in document management and object tracking.
Findentity Ident is the control software for identification devices.
The Findentity software can be used in all industries, e.g.
and many more.
Our customers include, for example, law firms, companies and corporations of all sizes, banks, the healthcare sector, public utilities, associations, courts and public agencies. Customer-specific setup and customization of our systems are a matter of course.
