We turn your conference and event management into an "operational success factor"!
Event-IS is THE modern and intelligent solution for your conference management. With Event-IS, Integral offers an industry-independent IT system that provides you with time- and cost-saving, professional support for the organization, administration and management of workflows in all relevant areas of your company. The application can be used for events of any type and complexity, from meetings without hospitality to the organization of large events. The operation of the software is intuitive and user-friendly and can be done without training.
Due to the flexible component architecture of Event-IS, modules and plug-ins can be connected to defined interfaces. Functional extensions can be made in this way using the modular principle. The modules allow a dynamic growth as well as an optimal adaptation of the software to the requirements in your company. Event-IS is available as a complete solution or in individual components.
Event-IS modules:
- Event-IS Room Reservation
- Event-IS Catering
- Event-IS Workplace Booking
- Event-IS Visitor Management
- Event-IS Digital Signage
From room booking to cost accounting, the Event-IS software solution optimizes many routine processes and reduces costs - without any loss of quality!
Event-IS Performance Features (Selection):
- Online booking system for the Internet/Intranet and Outlook plug-in
- Booking of rooms, resources, hospitality, parking and deliveries
- Building and location independent
- Graphical overview with daily, 3-day, weekly and monthly displays
- Individual room equipment, equipment forms and connecting rooms
- Serial function for recurring appointments (e.g. Jour Fixe)
- Resubmission and option date with reminder function
- Creation of offers, confirmations, delivery bills and invoices
- Cost accounting via own invoice or interfaces (e.g. SAP, DATEV, NAVISION)
- User management with individual access and booking rights
- Participant and visitor management for registration and badge creation
- GDPR-compliant
- Automatic order distribution to service providers (technology, catering, reception, etc.)
- Data warehouse for reporting tasks, decision support, business analysis and transfer to external systems in various file formats (including HTML, CSV, ACCESS, EXCEL)
- Digital signage as route guidance and information display, desk sharing for booking flexible workstations
- Efficient workflow through the integration of further systems in the company via e.g. Outlook / Exchange Server, Lotus Notes / Domino, SAP, Navision, DATEV, Single-Sign-On, LDAP, WebDAV, merchandise management and cash register systems, video conferencing system (e.g. Cisco)
- Selection of participants and availability matching, notifications such as invitations via e-mail and calendar entry function with MS Exchange / Outlook
We would be happy to show you the scope of our software in a personal presentation. You would like to see Event-IS live in operation? We would be happy to organize a reference visit for you in your area and look forward to your inquiry.
In short, Event-IS is an industry-independent IT system.
Customers from a wide range of industries or functions, such as municipalities, clinics, churches, industry, finance, media, have Event-IS in use.
There is not THE one key figure that speaks for or against a system deployment. But answering the following points or hints will certainly support your decision process:
- Number of conference rooms (central and decentralized) in the company?
- Low room capacity, but full utilization / very many room bookings?
- How many events are held externally, e.g. in hotels, due to capacity utilization?
- Number of conference rooms at other locations?
- Do you consider different types of rooms, e.g. dining room, foyer, auditorium, PC training rooms, guest rooms, which can be managed with the system?
- How complex is the workflow for distributing information to the service providers?
- How is the accounting done?
- Automatically via interfaces or by manual input?
- How high are the associated personnel costs?
We will be happy to advise you in detail on the basis of our many years of project experience, in connection with comparable projects, and to prepare an individual profitability analysis for your company.
