Visitor self-registration

What is meant by Visitor self-registration?

Visitor self-registration refers to an automated process where visitors to a company or organization can independently register and check in at the reception. This typically occurs through a digital system, such as a tablet or kiosk terminal in the entrance area. The goal is to optimize the reception process, increase efficiency, and reduce personnel requirements at the reception.

Typical software functions in the area of "Visitor Self-Registration":

1. Digital Data Capture: Input of personal data by the visitor through a user-friendly interface.
2. Multilingual User Interface: Support for various languages for international visitors.
3. QR Code Scanning: Option for quick registration using a pre-sent QR code.
4. Privacy Policy: Integration and confirmation of data protection guidelines during the registration process.
5. Safety Instruction: Incorporation and documentation of safety briefings.
6. Visitor Badge Printing: Automatic creation and issuance of visitor badges.
7. Notification System: Automatic notification to the host about the visitor's arrival.
8. Photo Capture: Option to take a visitor photo for increased security.
9. Visitor Management: Central overview and management of all registered visitors.
10. Self-Check-Out: Ability for visitors to check themselves out when leaving the premises.

Examples of "Visitor Self-Registration":

1. Digital reception in an office building with tablet-based registration for business partners.
2. Self-registration kiosk in an industrial company for registering suppliers and service providers.
3. QR code-based check-in for pre-registered participants at a conference.
4. Multilingual registration system in an international research center for visiting scientists.
5. Self-registration system with integrated safety instruction for visitors in a chemical plant.
6. Digital visitor registration with automatic host notification in a coworking space.