What is meant by User Provisioning?
The term "user provisioning" refers to the automated creation, management, and deactivation of user accounts and access rights in IT systems and applications. It is a core component of identity management, ensuring that employees, partners, or customers receive the appropriate permissions to work efficiently and securely. The goal of user provisioning is to simplify IT administration, meet compliance requirements, and reduce security risks.
Typical Software Functions in the Area of "User Provisioning":
- Automated User Account Creation: Setting up new user accounts based on defined roles or templates.
- Role-Based Access Control: Assigning permissions according to predefined roles and responsibilities.
- Account Synchronization: Integration and synchronization with other systems like Active Directory, ERP, or CRM.
- Self-Service Portals: Allowing users to reset passwords or independently request simple access rights.
- Audit and Reporting: Logging and analyzing user activities to ensure compliance.
- Lifecycle Management: Managing the full lifecycle of user accounts, from creation to deactivation upon leaving the organization.
- Workflow Automation: Approval processes for granting access rights.
Examples of "User Provisioning":
- A new employee is automatically granted accounts and access rights for company systems on their first day.
- A former employee is automatically removed from all systems to prevent security risks.
- An employee changes departments and automatically receives the new department-specific rights.
- A partner company is granted temporary access to a platform for the duration of a project.
- Users can request a new password or additional permissions via a self-service portal.
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