SoftGuide > Functions / Modules Designation > Retention periods

Retention periods

What is meant by Retention periods?

"Retention periods" refer to the legally established periods during which certain documents or records must be retained before they can be destroyed or archived. These periods may vary depending on the type of documents and the applicable legal requirements. They serve to ensure that important records are retained for a certain period to comply with legal provisions, support potential legal disputes, or preserve historical records.

Typical functions of software in the "retention periods" area include:

  1. Automatic retention management: The software allows users to set and automatically track retention periods for various types of documents or records.

  2. Notifications and reminders: The software sends notifications or reminders to users when documents are approaching the expiration of their retention period, enabling timely action.

  3. Archiving and deletion: The software supports the automatic archiving or deletion of documents after their retention period expires according to established guidelines.

  4. Audit trail: The software ensures the audit trail of retained documents by ensuring they remain unchanged throughout the retention period and are protected from unauthorized access.

  5. Compliance reporting: The software provides features to generate reports on compliance with retention periods and other legal requirements to document compliance with regulations.

  6. Customizable policies: Users can customize retention period policies based on the specific requirements of their organization or applicable laws and regulations.

 

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The function / module Retention periods belongs to:

Scheduling and time planning

Workflow and process management

Software solutions with function or module Retention periods:

QSEC - GRC/ISMS, ISO 27001/BSI standard- IT protection, B3S and data protection
GRC, ISMS, risk management, IMS, IKS, and data protection - "All-in-one"!
VEDA HR
VEDA HR
 
 
 
 
 
 
Standard business software
audatis MANAGER - Data protection management software
Data protection management software and e-learning from experts: simply use it online!
BIC GRC - Integrated and scalable GRC solutions for all use cases
Ready-to-use solutions for the future-proof digitalization of your GRC processes
Personnel Management / Digital Personnel File
CDMS
CDMS
 
 
 
 
 
 
Customer Data Deletion Management System
FieldShield
FieldShield
 
 
 
 
 
 
Powerful and cost-effective software for data recognition and masking .
caralegal
caralegal
 
 
 
 
 
 
Privacy solution Platform - Stay ahead of the data protection curve
Compliance Aspekte
 
 
 
 
 
 
Is a practical GRC tool for implementing ISMS and DSMS
audatis MANAGER - Whistleblower system
Set up your own confidential (and anonymous) whistleblowing system.