The term "document printing" refers to the automated or manual generation and output of business-relevant documents (records), such as invoices, delivery notes, receipts, or order confirmations. These documents serve legal documentation purposes, internal tracking, and communication with customers, suppliers, and business partners. Document printing is a core component of many ERP, inventory management, and accounting systems.
Template Management: Design and administration of layouts and text modules for various document types (e.g., invoices, quotes, credit notes).
Automated Document Printing: Automatic creation and printing of documents triggered by defined business processes (e.g., after order entry or shipment).
PDF Generation: Creation of digital documents in PDF format for electronic archiving or email distribution.
Print Control: Selection and management of different printers (e.g., label printers, network printers) and paper trays.
Batch Printing: Simultaneous printing of multiple documents (e.g., monthly invoices or reminders) via batch processing.
Multilingual Document Output: Printing documents in various languages depending on the customer profile or country.
Document Archiving: Automatic storage of generated documents in a DMS (Document Management System) or archiving system.
Version Control: Traceability of changes to document content and layout across different versions.
A trading company automatically generates an invoice and a delivery note after dispatching an order.
A service provider prints all outgoing invoices monthly as PDFs and sends them to customers by email.
A manufacturing company uses different document templates for domestic and international customer orders.
A business archives all outgoing documents in a legally compliant DMS system.
An ERP system automatically creates credit notes for returns, including a printable document.