What is meant by Pro forma invoices and credit notes?
Proforma invoices and credit notes are preliminary documents that indicate the value of goods or services without constituting a legally binding payment request. They primarily serve informational and documentation purposes, especially in international trade and customs processing.
Typical software functions in the area of "proforma invoices and credit notes":
- Creation and Formatting: Automatic generation of proforma invoices and credit notes with customizable templates.
- Currency Conversion: Support for various currencies and automatic conversion for international transactions.
- Customs Value Calculation: Determination and display of customs value for export purposes.
- Document Management: Administration and archiving of proforma invoices and credit notes.
- ERP System Integration: Linking with inventory, order, and customer management.
- Conversion: Transformation of proforma invoices into regular invoices when needed.
Examples of "proforma invoices and credit notes":
- Export Documentation: Proforma invoice for shipping goods to non-EU countries for customs clearance.
- Sample Delivery: Proforma invoice for free product samples to potential customers.
- Warranty Processing: Proforma credit note for the exchange of defective goods within the warranty period.
- Advance Payment Information: Proforma invoice as a payment basis for advance payment agreements.
- Donation Proof: Proforma invoice to document the value of in-kind donations.
- Letter of Credit Creation: Proforma invoice as a basis for opening a letter of credit in international trade.