SoftGuide > Functions / Modules Designation > Print archive
Print archive

Print archive

What is meant by Print archive?

The term "print archive" refers to a central repository where all printed documents of a company are digitally stored and managed. This can include printed receipts, invoices, reports, and contracts. A print archive enables companies to systematically archive printed documents, allowing them to be quickly retrieved and used for legal, administrative, or operational purposes when needed.

Typical software functions in the area of "print archive":

  1. Document Management: Systematic capture and categorization of printed documents, including metadata and search functions.
  2. Full-Text Search: Enables searching for specific information within archived documents.
  3. Access Control: Management of user rights to control access to sensitive documents.
  4. Versioning: Tracking changes and storing different versions of a document.
  5. Backup and Recovery: Automatic backup and recovery of archived documents in case of data loss.
  6. Integration with Printing Systems: Direct connection to printers and multifunction devices to automatically archive documents after printing.

Examples of "print archive":

  1. Invoice Archive: Storage of all printed invoices for tax and accounting purposes.
  2. Contract Archive: Archiving of printed contracts for legal tracking and compliance.
  3. Report Archive: Filing printed annual reports or financial reports to preserve historical data.
  4. Minutes Archive: Collection of printed minutes from meetings or conferences for later reference.
  5. Certificate Archive: Archiving printed certificates and licenses for quality management and audits.
  6. Correspondence Archive: Storage of business correspondence that has been printed in physical form to document customer relationships.
 

 

The function / module Print archive belongs to:

Lists, reports

1:n reports
Ad hoc reports
Annual reports
Article analysis
Article hit and rivet lists
Article hit list
Autofax function
Backorder lists
Barcode printing
Batch processing
Bill of material explosion
Blank printout
Budget monitoring lists
Bundle print jobs
Business Charts
Capacity evaluations
Cash register reports
Catalogs
Checklist creation
Checklists
Checklists
Collection slips
Collective editing
Color management
Cost and revenue lists
Count list printing
Customer evaluations
Customer service history
Deformation plots
different printing systems
Distribution of reports
EAN label printing
Event logs
Fax
Financial reporting
Gridlayer
Hide items
Immediate notification
Income and expenditure history
Insurance lists
Interface for printers
Inventory
Inventory label printing
Inventory lists
Inventory stickers
Invoice printing
Key figure reports
list printing
LUCID-Report
Mailing lists
Management evaluations
Map printing
Mobile receipt printing
Monthly passes
Name badges
Order production list
Parts list management
PDF Creation Printer
Plot jobs
Point motions
Posting list
preview and duplex printing
Price list and currency wizards
Print archive
Print function
Print functions Preview
Print workflow
Printer driver
printer monitoring
Printing separations
Pro forma invoices and credit notes
Real-time evaluations
Receipt printing
Receipt printing
Reportdesigner
Requirement lists
RFID label printing
Risk priority number rankings (RPN)
Role-based reporting
Room Report
Sales lists
Search query reports
separate evaluation
Signature lists
Spreadsheet
Spreadsheets
Standard reports
Stock lists
To-do lists
Totals and balances
Web client for printing
Web to print
Wordtemplates

Archiving

Access rights
Archive repair
Archiving
Assembly documents
Audit-proof archiving
audit-proof documentation
Bill of material archive
Business Data Catalog (BDC)
Central documentation
Consistency check
DMS
Document access
Document annotation
Document archiving
Document composition
Document input
Document integrity
Document library
Document preview
Document types
Document versioning
Documentation
Documentation systems
Dressing book
E-mail archiving
electronic archive
Electronic files
Explorer
Favorites management
Form and document processing
Form management
Knowledge documents
Language-neutral documents
Legal register
Magazine archive
Media library
Non-XML documents
Overall documentation
Patent management
Photo documentation
Practical commentaries on law
Print archive
Revision management
Revision security
Search
Versioning

Software solutions with function or module Print archive:

DOCUframe
Document Management Systems
LABEL ARCHIVE
Archiving Systems
MService
Maintenance Management, CMMS
PRODAT ERP
Production Planning Systems
rexx HR - Personnel Management / Digital File
Digital Personnel File
TEKLYNX CENTRAL
Business Management (Miscellaneous)
Doxis
Enterprise Content Management (ECM)