What is meant by Offboarding?
The term "offboarding" refers to the structured and standardized process that occurs when an employee leaves a company. Offboarding includes administrative, legal, and organizational measures to ensure a smooth transition, protect company resources, and facilitate knowledge transfer. Efficient offboarding serves both the company's security and creates a positive departure experience for the employee.
Typical Software Functions in the Area of "Offboarding":
- Access Rights Revocation: Automatic deactivation of user accounts and removal of all access rights.
- Company Asset Return: Tracking and managing the return of laptops, phones, access cards, and other devices.
- Knowledge Transfer: Documenting and transferring projects, tasks, and contacts to remaining team members.
- Exit Interviews: Supporting the scheduling and conducting of feedback discussions.
- Compliance Management: Ensuring compliance with legal and regulatory requirements, such as data protection regulations.
- Data Archiving: Securing and archiving important employee data, such as emails or files.
- Reporting: Generating reports on completed offboarding processes to optimize future workflows.
Examples of "Offboarding":
- An employee leaves the company, and their access rights to internal systems are automatically revoked.
- The return of a laptop and access card is digitally logged.
- A team member takes over the tasks of a departing employee, supported by clear handover documents.
- A feedback discussion is organized to understand the reasons for leaving and identify areas for improvement.
- All personal data of the employee is deleted or archived in compliance with data protection laws.
