What is meant by Mail-In/Scan-In function?
The term "Mail-In/Scan-In Function" refers to a system's ability to automatically process incoming emails or scanned documents and integrate them into a document management system or workflow. This function enables efficient digitization and processing of information received via email or as physical documents.
Typical software functions in the area of "Mail-In/Scan-In Function":
- Automatic email processing: Extraction of content and attachments from incoming emails
- OCR (Optical Character Recognition): Conversion of scanned documents into searchable text
- Document classification: Automatic categorization of incoming documents based on content or metadata
- Metadata extraction: Automatic reading of relevant information from documents
- Workflow integration: Forwarding of documents to corresponding business processes or processors
- Version control: Management of different versions of documents
- Archiving: Automatic filing of documents in a digital archive
- Search function: Quick retrieval of processed documents based on metadata or full-text search
Examples of "Mail-In/Scan-In Function":
- Automatic processing of incoming invoices
- Digitization and archiving of paper mail
- Integration of email attachments into project management tools
- Automatic capture and forwarding of customer inquiries from emails
- Digitization and indexing of contracts and legal documents
- Automatic capture and processing of delivery notes and orders
