What is meant by Email and online applications?
"Automated intake of email and online applications" refers to the process where applications submitted via email or online forms are automatically captured and processed within a company's applicant tracking system (ATS). This automation reduces the manual workload for the HR department and ensures that no applications are lost or overlooked.
Typical Software Functions in the Area of "Automated Intake of Email and Online Applications":
- Automatic Data Capture: Extraction of applicant information from incoming emails or online forms, such as name, contact details, resume, and cover letter.
- Document Parsing: Automated analysis and structuring of documents like resumes and cover letters to extract relevant data such as education, work experience, and skills.
- Categorization and Tagging: Automatic assignment of applications to specific job postings or departments based on the information contained.
- Data Validation: Verification and validation of the captured data to minimize errors and ensure data quality.
- Data Integration: Integration of the extracted applicant data into the central applicant tracking system (ATS) for further processing.
- Automated Response Emails: Sending confirmation emails to applicants upon receipt of their application, acknowledging receipt, and communicating next steps.
- Notifications: Automated notifications to HR staff about newly received applications and their status.