SoftGuide > Functions / Modules Designation > Electronic files
Electronic files

Electronic files

What is meant by Electronic files?

"Electronic records (E-files)" refer to the electronic capture, management, and storage of documents and information in digital form. Instead of physical file folders, all relevant documents, files, and data are stored and organized in a digital system. E-records provide an efficient way to access, edit, share, and archive information without relying on paper-based processes.

Typical features of software in the area of "Electronic records (E-records)" include:

  1. Capture: Capturing and digitizing documents from various sources such as scanners, emails, files, or other electronic systems.

  2. Indexing: Indexing the captured documents to enable easy search and quick navigation. This can be done by assigning metadata or keywords.

  3. Organization: Structuring and organizing electronic records into logical folders or categories to ensure orderly filing.

  4. Access control: Setting access rights and permissions to ensure that only authorized users can access specific documents or information.

  5. Workflow management: Automating business processes and workflows related to electronic records, including approvals, notifications, and task assignments.

  6. Versioning: Tracking changes to documents over time and storing previous versions for traceability and revision.

  7. Collaboration: Allowing multiple users to work on documents simultaneously, add comments, and collaborate on documents.

  8. Compliance and security: Complying with legal and regulatory requirements for data storage and protection, including encryption, data privacy, and data backup.

 

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The function / module Electronic files belongs to:

Archiving

Electronic file

Software solutions with function or module Electronic files:

PROGRANTA
 
 
 
 
 
 
Online software for digital process management and data administration
HM-CRM
 
 
 
 
 
 
The CRM system for all your needs
DMS³
 
 
 
 
 
 
Document management system
Sta*Ware Business Navigator®
Project-oriented business software in one package - ERP-CRM-HRM-PMS-DMS-ECM-BA-BPM-QM
Microsoft Dynamics 365
 
 
 
 
 
 
MICROSOFT DYNAMICS 365 - the next generation of CRM and ERP applications
MService
MService
 
 
 
 
 
 
All-In-One-Software
EASY DMS
EASY DMS
 
 
 
 
 
 
Bring structure to your documents and data
audius:RealEstate
audius:RealEstate
 
 
 
 
 
 
Component for real estate development, sales and management
d.3ecm
 
 
 
 
 
 
Holistic Enterprise Content Management (ECM)
Show all 32 programs with Electronic files