What is meant by DSGVO Documentation?
The term "GDPR Documentation" refers to the systematic recording, storage, and management of all information and processes required to demonstrate compliance with the General Data Protection Regulation (GDPR). This documentation encompasses both organizational and technical measures that ensure the protection of personal data. GDPR Documentation is essential for demonstrating compliance during data protection audits, responding to supervisory authority requests, or in legal disputes.
Typical software functions in the area of "GDPR Documentation":
- Record of Processing Activities: Detailed documentation of all data processing activities, including the types of data, purposes of processing, affected individuals, and applied security measures.
- Consent Management: Management of consents given by data subjects for data processing, including recording, withdrawal, and proof of consent.
- Risk Assessment: Analysis and evaluation of the risks to the rights and freedoms of data subjects arising from data processing.
- Audit and Reporting Functions: Creation and management of audit reports for GDPR compliance and regular reporting on data protection measures.
- Incident Management: Documentation and management of data protection incidents, including measures taken for containment and reporting to supervisory authorities.
- Data Protection Impact Assessment (DPIA): Support in conducting and documenting DPIAs for high-risk processing activities.
- Storage and Archiving: Long-term and secure storage of all GDPR-relevant documents and evidence for audits and controls.