SoftGuide > Functions / Modules Designation > Documentation systems

Documentation systems

What is meant by Documentation systems?

Documentation systems are specialized software solutions used for the management, storage, distribution, and archiving of documents and information within an organization. These systems aim to enhance efficiency and transparency in document management, facilitate access to critical information, and ensure compliance with legal and regulatory requirements.

Typical functions of documentation system software:

  1. Document Capture and Import:

    • Scanning and uploading paper documents
    • Importing electronic documents from various sources (emails, file systems, mobile devices)
  2. Document Management:

    • Centralized storage and organization of documents
    • Versioning and tracking of document changes
    • Access rights and user roles to control document access
  3. Search and Retrieval Functions:

    • Full-text search and metadata search
    • Quick retrieval of documents using keywords, categories, and tags
  4. Workflows and Automation:

    • Creation and management of document workflows
    • Automated notifications and task distribution
    • Approval and release processes
  5. Security and Compliance Management:

    • Data protection features to safeguard sensitive information
    • Logging and tracking of user activities
    • Compliance with legal and industry-specific regulations (e.g., GDPR, HIPAA)
  6. Collaboration and Sharing:

    • Real-time collaborative editing of documents
    • Commenting features and version control
    • Integration with collaboration tools like email and project management software
  7. Archiving and Retention:

    • Long-term storage and archiving of documents
    • Automated retention policies and schedules
    • Retrieval and access to archived documents

 

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The function / module Documentation systems belongs to:

Reports, logs and documentation

Archiving

Software solutions with function or module Documentation systems:

v.Soft
v.Soft
 
 
 
 
 
 
ERP software for retailers and service providers
Sage X3
Sage X3
 
 
 
 
 
 
More than a typical ERP!
MService
MService
 
 
 
 
 
 
All-In-One-Software
ELO ECM Suite
ELO ECM Suite
 
 
 
 
 
 
Enterprise content management solution
TEKLYNX CENTRAL
TEKLYNX CENTRAL
 
 
 
 
 
 
Centralized solution for barcode label design, printing, tracking and approval.
deLUXE-ERP
deLUXE-ERP
 
 
 
 
 
 
ERP | CRM | PIM | Merchandise Management | Business Intelligence - complete solution
Sta*Ware Business Navigator®
Project-oriented business software in one package - ERP-CRM-HRM-PMS-DMS-ECM-BA-BPM-QM
technische Dokumentation und Instandhaltung
LABEL ARCHIVE
LABEL ARCHIVE
 
 
 
 
 
 
Software for archiving and managing labels
Microsoft Dynamics 365
Microsoft Dynamics 365
 
 
 
 
 
 
MICROSOFT DYNAMICS 365 - the next generation of CRM and ERP applications
Show all 39 programs with Documentation systems