SoftGuide > Functions / Modules Designation > Documentation systems

Documentation systems

What is meant by Documentation systems?

Documentation systems are specialized software solutions used for the management, storage, distribution, and archiving of documents and information within an organization. These systems aim to enhance efficiency and transparency in document management, facilitate access to critical information, and ensure compliance with legal and regulatory requirements.

Typical functions of documentation system software:

  1. Document Capture and Import:

    • Scanning and uploading paper documents
    • Importing electronic documents from various sources (emails, file systems, mobile devices)
  2. Document Management:

    • Centralized storage and organization of documents
    • Versioning and tracking of document changes
    • Access rights and user roles to control document access
  3. Search and Retrieval Functions:

    • Full-text search and metadata search
    • Quick retrieval of documents using keywords, categories, and tags
  4. Workflows and Automation:

    • Creation and management of document workflows
    • Automated notifications and task distribution
    • Approval and release processes
  5. Security and Compliance Management:

    • Data protection features to safeguard sensitive information
    • Logging and tracking of user activities
    • Compliance with legal and industry-specific regulations (e.g., GDPR, HIPAA)
  6. Collaboration and Sharing:

    • Real-time collaborative editing of documents
    • Commenting features and version control
    • Integration with collaboration tools like email and project management software
  7. Archiving and Retention:

    • Long-term storage and archiving of documents
    • Automated retention policies and schedules
    • Retrieval and access to archived documents

 

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The function / module Documentation systems belongs to:

Reports, logs and documentation

Archiving

Software solutions with function or module Documentation systems:

Logipad
Logipad
 
 
 
 
 
 
A customizable, flexible and comprehensive information management solution.
d.3ecm
 
 
 
 
 
 
Holistic Enterprise Content Management (ECM)
ORDAT.ERP
ORDAT.ERP
 
 
 
 
 
 
The professional ERP system for SMEs with worry-free release upgrades
ConSense IMS|QMS|PMS
 
 
 
 
 
 
Powerful software solutions for quality and integrated management systems.
VlexPlus
VlexPlus
 
 
 
 
 
 
The all-in-one ERP system for the manufacturing industry
orgavision
orgavision
 
 
 
 
 
 
Software for quality management, company organization and IMS
PSIpenta
 
 
 
 
 
 
Perfection in production
FEPA
FEPA
 
 
 
 
 
 
ERP software for medium-sized manufacturing companies
DMS³
 
 
 
 
 
 
Document management system
roXtra
 
 
 
 
 
 
The software for your digital quality management
Show all 42 programs with Documentation systems