Documentation and evidence management

What is meant by Documentation and evidence management?

The term "documentation and proof management" refers to the systematic recording, organization, maintenance, and management of documents and proofs within an organization. The goal is to ensure that all relevant information and evidence are properly documented, traceable, and accessible. This encompasses both legal requirements and internal policies for quality assurance and process traceability.

Typical software functions in the area of "documentation and proof management":

1. Document Creation: Creation and editing of documents and proofs directly within the software.
2. Document Storage: Structured storage and organization of documents in digital archives or databases.
3. Version Control: Management and tracking of document revisions and changes to ensure that the current version is always used.
4. Access Management: Control and management of user rights for documents to ensure that only authorized individuals have access.
5. Search and Filtering: Enabling fast and precise search for documents or proofs through integrated search and filter mechanisms.
6. Audit Trails: Creation of logs for all document activities, including access, changes, and deletions, to ensure transparency and traceability.
7. Document Security: Implementation of security measures such as encryption and backups to protect the integrity and confidentiality of documents.
8. Automated Reminders: Notifications and reminders for deadlines, document workflows, or necessary updates.