What is meant by Document version management?
The term "document version control" refers to the system for tracking and managing different versions of documents and records. This is particularly important in environments where changes to documents are frequent, and the history of changes must remain transparent and traceable. Effective version control allows for the storage, comparison, and possible restoration of older versions of a document, ensuring that all stakeholders have access to the most up-to-date information.
Typical software functions in the area of "document version control":
- Version Creation: Automatic generation of new versions of a document when changes are made.
- Version History: Documentation of all changes made and associated timestamps to create a complete history.
- Comparison Functions: Ability to compare different versions of a document to quickly identify differences.
- Restoration of Older Versions: Functionality to restore previous versions of a document when needed.
- Access Control: Permissions and role management to regulate who can access which versions or make changes.
- Notification System: Automated notifications to users about changes or new versions of documents.