What is meant by Document types?
The term "document types" refers to different categories of documents used within a company. These categories can have various formats, contents, and purposes, such as reports, contracts, meeting minutes, or technical documentation. A clear classification of document types is crucial for efficient information management and access.
Typical software functions in the area of "document types":
- Document Creation: Assistance in creating documents based on predefined templates or formats.
- Document Management: Organizing, storing, and managing documents in a centralized system.
- Versioning: Tracking and managing different versions of a document to document changes and developments.
- Access Control: Managing user rights to ensure that only authorized individuals can access specific document types.
- Search and Filtering: Enabling quick retrieval of documents through search and filtering options based on specific criteria.
- Integration with Other Systems: Connecting document management systems with other software solutions, such as ERP or CRM systems.
- Archiving: Long-term storage of documents to comply with legal regulations and ensure data integrity.