What is meant by Document migration?
The term "document migration" refers to the process of transferring documents and their metadata from one system or storage location to another. This may become necessary when organizations update their systems, implement new software, or move from an old platform to a modern solution. Successful document migration ensures that all relevant information remains intact and accessible, and that the transition occurs as smoothly as possible.
Typical software functions in the area of "document migration":
- Data Extraction: Querying and extracting documents and metadata from the source system.
- Data Validation: Checking the integrity and completeness of the data to be migrated to ensure all information is accurately transferred.
- Format Conversion: Transforming the documents into a suitable format supported by the target system.
- Metadata Mapping: Mapping metadata fields between the source and target systems to ensure a consistent data structure.
- Automation: Utilizing automation tools to optimize and accelerate the migration process.
- Test Migration: Performing a test migration to identify and resolve potential issues early.
- Reporting: Generating reports on migration status and outcomes to enhance process transparency.
- Training and Support: Providing training and support for employees who will work with the new system.