What is meant by Document library?
The term "document library" refers to a centralized collection and management system for documents and other informational resources within a system. A document library is used to systematically organize, store, search, and manage documents to optimize access and usage. It can include both digital documents and metadata and document attributes, often supporting features to enhance document management and utilization.
Typical software functions in the area of "Document Library":
- Document Organization: Creation and management of a structured folder and category system for organizing documents.
- Metadata Management: Capturing and managing metadata (e.g., author, creation date, keywords) to enhance document categorization and searchability.
- Full-Text Search: Powerful search functions allowing users to find documents based on content, title, author, or other criteria.
- Access Control: Managing permissions to regulate access to documents for different user groups.
- Version Control: Tracking changes to documents and managing different versions of a document.
- Document Editing: Features for editing and commenting on documents directly within the library.
- Document Archiving: Long-term storage and archiving of documents for future reference and compliance purposes.
- Collaboration: Features for collaborative editing and discussion of documents with other users.
- Notifications: Automated notifications about document updates or changes.
- Reporting: Generating reports on document usage and status within the library.