SoftGuide > Functions / Modules Designation > Document archiving

Document archiving

What is meant by Document archiving?

The term "document archiving" refers to the systematic process of storing and managing documents over an extended period. This includes the preservation of both physical and digital documents to ensure they are easily accessible, secure, and compliant with legal and regulatory requirements. Archiving serves to safeguard documents for future reference, audits, or legal obligations.

Typical software functions in the area of "Document Archiving":

  1. Document Management: Organizing and managing documents within a central system, including categorization and tagging of content.
  2. Search and Retrieval: Advanced search capabilities for quickly finding and retrieving archived documents.
  3. Access Control: Managing user rights and access controls to ensure that only authorized individuals can access specific documents.
  4. Document Security: Implementing security measures such as encryption and protection against unauthorized access or data loss.
  5. Versioning: Tracking and managing different versions of a document to accurately record changes and updates.
  6. Automated Archiving: Automatic archiving of documents based on predefined rules or schedules.
  7. Compliance Management: Ensuring adherence to legal and regulatory requirements through documentation and audit trails.
  8. Backup and Recovery: Regularly backing up documents and providing options for recovery in the event of data loss.
  9. Integration: Integrating with other systems and applications to facilitate seamless document archiving across the organization.
  10. Notifications and Reporting: Automated notifications about archiving activities and generating reports for monitoring and analyzing the archiving process.

 

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The function / module Document archiving belongs to:

Archiving

Software solutions with function or module Document archiving:

DOCUframe
DOCUframe
 
 
 
 
 
 
Document management, CRM, archiving, communication, workflow
Technical Wholesale
Technical Wholesale
 
 
 
 
 
 
ERP-solution based on Microsoft Dynamics 365 Business Central
v.Soft
v.Soft
 
 
 
 
 
 
ERP software for retailers and service providers
Logipad
Logipad
 
 
 
 
 
 
A customizable, flexible and comprehensive information management solution.
ERPframe
ERPframe
 
 
 
 
 
 
WWS, PPS, FiBu, purchasing, sales, cash register, warehouse, BDE, DMS
myPARM - Multi-project management software
Multi-project management and PPM software
Sta*Ware Business Navigator®
Project-oriented business software in one package - ERP-CRM-HRM-PMS-DMS-ECM-BA-BPM-QM
TOPIX ERP
TOPIX ERP
 
 
 
 
 
 
A powerful ERP with integrated CRM
metaFood
metaFood
 
 
 
 
 
 
The professional merchandise management system for the food industry
ConSense IMS|QMS|PMS
ConSense IMS|QMS|PMS
 
 
 
 
 
 
Powerful software solutions for quality and integrated management systems.
Show all 49 programs with Document archiving