Digital applicant file

What is meant by Digital applicant file?

A "Digital Applicant File" is an electronic compilation of information about applicants for open positions within a company or organization. It serves to centrally and comprehensively store all relevant data and documents of an applicant to efficiently manage the application process. Typically, a digital applicant file includes personal information, resumes, cover letters, certificates, evaluations, communication logs, and other relevant documents collected throughout the application process.

Typical functions of software in the "Digital Applicant File" area include:

1. Applicant Data Management: Capturing, storing, and managing all applicant data in one central location.
2. Document Management: Storing and organizing application documents such as resumes, cover letters, certificates, and references.
3. Communication History: Recording all communication between the company and applicants, including emails, notes, and calls.
4. Applicant Evaluation: Assessing and evaluating applicants by recruiters or HR personnel.
5. Search and Filter Functions: Rapid retrieval of applicant files and documents through powerful search and filter functions.
6. Applicant Comparison: Comparing and contrasting applicants based on various criteria and evaluations.
7. Interview Scheduling: Planning and organizing interviews and appointments within the applicant file.
8. Reporting and Analytics: Generating reports and analyses on the application process and the performance of applicants.
9. Integration with Other HR Systems: Integration with other HR systems such as Applicant Tracking Systems (ATS) or Human Resource Information Systems (HRIS) for seamless data transfer and processing.
10. Data Privacy and Security: Ensuring compliance with data protection regulations and policies, as well as implementing security measures to protect sensitive applicant data.