"Audit-proof archiving" refers to the storage of electronic documents in a way that ensures they remain immutable and traceable. This is particularly important to maintain the integrity and authenticity of documents for legal, taxation, or business requirements.
Software for tamper-proof archiving typically offers features such as:
Encryption: Encryption techniques are used to ensure the security of archived data, protecting access to the documents.
Timestamps: Each document receives a unique timestamp indicating when it was archived, enabling accurate tracking of changes or accesses.
Integrity checking: The software continuously monitors the integrity of archived data to ensure it has not been tampered with.
Audit trail: An audit trail logs all actions performed on the archived documents, including accesses, changes, and deletions.
Compliance with standards: The software meets common legal and regulatory requirements for archiving, such as GDPR, Sarbanes-Oxley Act, or Basel III.
Long-term archiving: Documents are stored in a format that ensures long-term availability and readability, regardless of technological developments.
Access control: Administrators can set access rights for users to ensure only authorized individuals can access the archived documents.
