What is meant by Applicant file?
The "applicant file" is a digital or physical compilation of documents and information collected and managed during a candidate's application process. It typically contains all relevant data about an applicant, including their resume, cover letter, certificates, references, interview notes, and other pertinent documents.
Typical functions of software in the "applicant file" area include:
- Document Management: Storage, organization, and management of all documents and records associated with an applicant.
- Profile Management: Creation and maintenance of applicant profiles containing all relevant information about the candidate.
- Real-Time Updates: Ability to update applicant information promptly to ensure the file is always up to date.
- Search and Filter Functions: Rapid retrieval of applicant files through powerful search and filter functions.
- Access Permissions: Management of access permissions to ensure only authorized users can access specific applicant files.
- Communication History: Recording of communication history with the applicant, including emails, calls, and notes.
- Interview Planning and Schedule Management: Planning of interviews and management of scheduling within the applicant file.
- Workflow Automation: Automation of processes such as notifications, reminders, and tasks within the applicant file.
- Reporting and Analytics: Generation of reports and analytics on the status and performance of the application process.
- Integration with Other HR Systems: Integration with other HR systems such as Applicant Tracking Systems (ATS) or Human Resource Information Systems (HRIS) for seamless data transfer and processing.