What is meant by AGG-compliant Communication Templates?
The term “AGG-compliant communication templates” refers to standardized text modules and templates that comply with the requirements of the German General Equal Treatment Act (AGG). These templates help companies ensure non-discriminatory communication in recruitment and HR processes. The goal is to use legally compliant, respectful, and inclusive language to prevent potential discrimination.
Typical Software Functions in the Area of "AGG-compliant Communication Templates":
- Template Management: Provision and administration of predefined, legally compliant texts for various HR and personnel processes.
- Automated Language Check: Detection and correction of potentially discriminatory wording in job postings, rejection letters, or internal communication.
- AI-Powered Text Analysis: Identification and suggestions for optimizing wording based on AGG guidelines.
- Workflow Integration: Embedding communication templates into recruiting and HR systems for automated use in application processes.
- Customizable Adaptation: Ability to personalize templates without compromising AGG compliance.
- Audit Trail and Documentation: Recording and archiving of used communication templates for legal security.
- Multilingual Support: Provision of AGG-compliant texts in multiple languages for international companies.
Examples of "AGG-compliant Communication Templates":
- Neutral Job Posting: “We welcome applications from people regardless of gender, age, origin, or disability.”
- Application Confirmation: “Thank you for your application. We will review your documents carefully and get back to you soon.”
- Non-Discriminatory Rejection: “Unfortunately, we cannot offer you a position. This decision is not a reflection of your qualifications but is due to an internal decision.”
- Invitation to an Interview: “We would like to invite you for an interview and look forward to getting to know you.”
- Feedback on an Application: “Your qualifications impressed us, but we have decided on another candidate. We appreciate your interest.”
- Internal Communication on Diversity Policies: “Our company is committed to a non-discriminatory work environment. Please be mindful of inclusive language.”